Exhibitor Manual

Customer Success Center: Exhibitor and Service Provider Support

Contacts:
Email: [email protected]
Phone: +55 (11) 2226-3100
WhatsApp: +55 (11) 97337-3859 (text/images only)

 

The periods below, refer to the support for exhibitors, builders, and other service providers, as well as any outstanding issues such as credentials, fee payments, and submission of documentation related to the booth project.

Specific Operating Hours for CAF (FRANCAL Service Center):

Support for Assembly:
June 4 to 09: 8:00 AM to 7:00 PM

Support During the Event:
From June 10th to 13th: 8 a.m. to 8 p.m.

(Note: June 10 and 11 are exclusive to retailers and industry professionals)

Disassembly Support:
June 14th: 8 a.m. to 7 p.m.
June 15th: 8 a.m. to 5 p.m. – Online Service [Click Here] – There will be no in-person service.

Event

BIO BRAZIL FAIR | BIOFACH LATIN AMERICA 2026.

Location

Anhembi District Exhibition Complex, São Paulo.
Av. Olavo Fontoura, 1209 – Parque Anhembi – ZIP Code: 02012-021 – Santana/SP.

ASSEMBLY PERIOD

June 4 to 08, 2026 – 8:00 AM to 10:00 PM Booth construction and delivery of completed structures.

June 09, 2026 – 8:00 AM to 10:00 PM This period is strictly reserved for booth decoration and product placement. All setups must be finalized during this time.

Safety Regulations
Important: In accordance with workplace safety standards, minors under 16 years of age are strictly prohibited from entering the pavilion during the assembly and teardown periods, even if accompanied by a legal guardian.

EVENT EXECUTION

Operating Hours:

June 10h to 13th, 2026 from 10 a.m. to 8 p.m

ENTRY OF GOODS, MAINTENANCE, CLEANING, AND SUPPLYING

These services may only be performed by Exhibitors, Builders, and Cleaning and Catering Service Providers, holding the respective badges, during the following periods:

From June 11h to 14th, 2025 – from 8 a.m. to 9:30 a.m.

Access for professionals from construction companies to perform maintenance on the booth will only be permitted with the exclusive Maintenance badge.

 

CLOSING OF THE EXHIBITION AND DISMANTLING OF THE BOOTHS

Due to Brazil’s soccer match, the following exceptional timeline applies:

• Product Removal: Begins at 8:01 PM on June 13, 2026
• Dismantling: Starts at 10:00 PM on June 13, 2026
• Completion: Finishes at 3:00 PM on June 15, 2026
• Final Condition: The pavilion will be delivered completely clean

 

During the setup and dismantling periods, individuals under 16 years of age will not be permitted entry, even when accompanied by guardians, in accordance with workplace safety regulations.

EXCLUSIVE SPECIFICATIONS FOR THE BIO BRAZIL FAIR | BIOFACH LATIN AMERICA 2026

The BIO BRAZIL FAIR | BIOFACH LATIN AMERICA 2026 is an exhibition dedicated to certified organic products. Only companies with certification for organic products and inputs are allowed to participate. In the case of Cosmetics, Hygiene, and Cleaning Products, due to Brazilian legislation, certifications for natural ingredients issued by certifiers recognized by competent authorities are also accepted.

The display of products WITHOUT ORGANIC CERTIFICATION is PROHIBITED (except for Service companies). During the event, if it is found that an Exhibitor is displaying uncertified organic products, FRANCAL reserves the right to remove them from the booth, without any reimbursement, compensation, and/or indemnification to the exhibitor, whether for the value of the removed products or the value of the present contract.

2.3 Sound Demonstration at the Booth, Shows, Animations, and/or Presentations

• The use of any amplification devices for broadcasting messages or conducting sales and promotional activities is prohibited.
• The construction of stages, installation of sound speakers, or artistic performances such as musical bands, dancers, or shows during the fair’s operating hours requires prior analysis and written authorization from the Organizer.
• Ambient sound exceeding the maximum limit of 85 decibels or multimedia equipment causing noise disturbances to other booths and visitors is prohibited. Sound levels above the permitted limit may result in a power supply cutoff or the confiscation of sound equipment.
• In case of repeated violations, FRANCAL reserves the right to suspend non-compliant activities at any time and impose penalties as outlined below:

BOOTH DIMENSION	VALUES
from 9 – 25 m	R$ 12,500.00
from 26 – 50 m	R$ 25,000.00
from 51 – 75 m	R$ 37,500.00
greater than 75 m	R$ 50,000.00

Penalty Procedure

1. First Notice: Verbal notification by an event organizer staff member.
2. Second Notice: Written notification.
3. Penalty Application.

• All penalties imposed WILL BE DONATED TO A PHILANTHROPIC INSTITUTION.

2.4 ECAD – Collection of Fees

• According to Brazilian Law 9.610/98, the exhibiting company that uses sound programming in the booth must mandatorily pay the COLLECTION FEE for COPYRIGHTS, using a specific guide provided by ECAD – Central Office for Collection and Distribution in São Paulo. The fee amount varies according to the entity’s table and may be adjusted annually in July.

Example of how the fee is composed:

• Square Meter (area used for the demonstration) ÷ Group of 10 (fair sector) × Environment Factor 0.54 (mechanical music) or 0.36 (live music) × UDA (unit of Copyrights provided by ECAD) × Days of the Event (period of the demonstration).
• Avoid issues with ECAD during the fair by ensuring the correct payment of the fee is ready in case of a possible visit from an inspector at your booth, as payment is the sole responsibility of the exhibitor. In case of irregularities, a complementary billing statement will be issued.

More information:

ECAD – CENTRAL OFFICE FOR COLLECTION AND DISTRIBUTION
Avenida Paulista, 171 – 3rd floor, ZIP 01311-000 – São Paulo – SP
Phone: 55 (11) 3287-6722 – from 9 AM to 6 PM
Email: [email protected]

• Commercializing products, materials, or services contrary to the event’s purpose will be subject to the removal of materials;
• Distributing giveaways, samples, flyers, catalogs, or any other promotional material at the event entrance and in the corridors is not allowed;
• Selling or offering products and services not aligned with the event context or gathering in the fairgrounds through raffles or giveaways is not permitted. The exhibiting company is co-responsible for the smooth running of the event.

3.1 Merchandising

Any advertising outside the booth limits established in this Manual will be considered merchandising. The airspace above the height limits of the constructions (inside the pavilions) and common use areas (street floors, mezzanine headers, walls, columns, metal support structures, entrances and exits of the pavilions, and restrooms) are for visual communication and/or merchandising for the exclusive use of the PROMOTER.

Merchandising spaces will be exclusively leased to EXHIBITORS participating in the EVENT. Merchandising areas will not be rented to companies that are not participants of the EVENT and are competitors of the basic sectors of the EVENT.

FRANCAL`s Merchandising division must be contacted for any merchandising or brand promotion actions within the fair. Options and costs for these actions can be accessed through the fair’s website – Specific Merchandising Manual.

For more information:

Commercial Division
Responsible: Samara Fernandes
Phone: 55 (11) 97337-3834
Email: [email protected]

4.1 Free Exhibition Area (without any type of construction)

The hiring of assembly and finishing services for the booth is the exclusive responsibility of the exhibiting company, in accordance with the rules specified in Chapter 5 of this Manual. Hiring the Contractor does not exempt the exhibitor from full compliance with the BIO BRAZIL FAIR | BIOFACH LATIN AMERICA Exhibitor Manual, with both companies, exhibitor and contractor, being aware of their responsibilities and any damages or issues related to the booth, pavilion, or third parties.

Negotiations regarding the hiring of booth assembly and other services must be agreed upon directly between the exhibiting company, the contractor, and any other hired parties, with FRANCAL bearing no responsibility for agreements made between the involved parties.

If the exhibiting company is responsible for assembling the booth, it must comply, without exception, with all the rules in this Manual, including the regulations in Chapter 7.

When selecting the assembly company to be hired, we recommend that the exhibitor check if the company has a Certificate of Training for Assemblers and Service Providers – CECAM, issued by SINDIPROM – Union of Promotion, Organization, and Assembly Companies of Fairs, Congresses, and Events of the States of São Paulo and Rio de Janeiro or by ABRACE – Brazilian Association of Scenography and Stands.

More information:

SINDIPROM
Rua Frei Caneca, 91 – 11º andar
Cerqueira César, São Paulo/SP – 01307-001
55 (11) 3120-7099 / [email protected]

ABRACE
Rua Coelho Lisboa, 442 – cj. 83
Tatuapé, São Paulo/SP – 03323-040
55 (11) 2672-3833 / [email protected]

   

4.2 Area with Standard Special Installations

Booths acquired with the following setups: BASIC MODULAR, OSB BASIC MODULAR, ‘ENPREENDEDOR MAIS’, and ECOPLUS, will be constructed by the official contractor Francal e Empreendimentos Ltda ([email protected]) for the BIO BRAZIL FAIR | BIOFACH. This is the only company authorized to make changes to the booth structure (interior), rent additional furniture, provide visual programming, and landscaping services. These are considered complementary services and will incur additional costs.

If the Exhibitor is interested in these items, they must submit a request through the Extra Items Request for Booth form, available on the [EuVou Platform – Exhibitor Area], no later than May 5, 2026, to ensure safe and timely service.

Changes or additions to the stand (exhibitor and sponsored exhibitor) requested after the deadline must be submitted for analysis by FRANCAL, through the Customer Service department.

Unused Materials:

In the event that materials that make up the assembly or additional contracted items are not used, they will not be converted into credits or financial reimbursements of any kind.

Fixing Materials:

Promotional material, frames, or decorative objects may only be affixed to the walls using appropriate materials that do not damage the walls. Materials such as nylon threads and easy-to-remove double-sided adhesive tapes, like 3M SCOTCH 4880 or ADERE 462, may be used.

Note: For the use of perforating elements for fixing materials, the exhibitor must consult FRANCAL in advance, which may or may not authorize such action.

The administration of FRANCAL reserves the right to pass on to the stand renter the costs incurred due to damage to the material/rental item.

 

4.3 Booth Customization – Adhesive Branding

The Basic Modular, OSB Basic Modular, ‘Encontro Vegano’, and Ecoplus setups include the application of the company logo on the booth header. Additional customization and adhesive branding are optional services and will incur extra costs.

To produce the booth header, exhibitors must submit a high-resolution logo file in Vector/Curves format (.PDF, .CDR, .EPS, .AI) to [email protected] by April 5, 2026. If the file is not sent by this deadline, only the company name will be displayed.

4.4 Advertising and Promotion

BIO BRAZIL FAIR | BIOFACH 2026 offers your brand the chance to shine beyond the exhibition itself, with a variety of advertising, merchandising, and sponsorship options designed to maximize visibility during the event.

Active participation in various aspects of the event provides a unique opportunity to highlight your brand, engage with potential clients, and solidify your market presence. Leverage these opportunities to ensure a successful participation!

For more information about sponsorship and advertising options, please contact our Commercial Team: Samara Fernandes at [email protected].

 

Exhibitors contracting Advertising and Merchandising services must promptly send all required materials, such as videos, banner designs, and content for social media posts, to [email protected]. It is essential that these materials are submitted at least 30 days before the event. Late submissions will prevent the production or airing of the contracted items, resulting in the loss of rights to use the contracted pieces due to insufficient preparation time.

For any questions, please contact Customer Service CS.

The technical standards for booth assembly are mandatory for the contracted contractor and the exhibiting company.

5.1 Assembly Rules

• Any and all booth projects must be executed within the boundaries of the leased area, and its assembly will only be authorized upon the mandatory and prior submission of the Project with the Technical Report, ART – Technical Responsibility Annotation from CREA-SP, or RRT – Technical Responsibility Registration from CAU, and the Liability Term of the Builder, a form available on the fair’s website, in the [EuVou Platform – Service Provider Area].
• The booth will only be authorized for assembly if the project is sent for technical analysis and approved by the Operational Department of FRANCAL, including the details of the electrical structure, within the deadline determined in this Exhibitor’s Manual.
• No construction may obstruct escape routes or access to equipment such as fire hydrants and extinguishers installed on the columns or walls of the pavilion. If construction is required near such equipment, access to it must be preserved and properly signposted.
• For companies with two or more adjacent areas, it is strictly prohibited to connect or join these areas, whether by overhead access or circulation routes (raised floors, carpet, and similar).
• Structures or equipment that interfere with adjacent areas must have a mandatory minimum setback of 1.00 m².
• Projects that require overhead structures must respect the booth height limits, as specified in item 5.2 (minimum height of 2.20m and maximum of 4.50m, both measures already considering a raised floor of up to 0.10m), and their elements must be contained within the radius of their designated area, as shown in the illustration below for better understanding.
• The responsibility for booth safety lies exclusively with the exhibiting company and its builder, with FRANCAL being exempt from any liability. The exhibitor and builder must provide an Insurance Policy with coverage compatible with the booth structure.
• Cases not covered in this manual must be analyzed by the Operational Department of FRANCAL.
• FRANCAL reserves the right to halt any assembly that has been altered without express authorization or release, if it does not comply with the regulations stipulated in this manual or poses risks to the safety and physical integrity of all, based on its own assessment or that of public entities such as Contru, Fire Department, Cetesb, among others.

5.2 Heights for Booth Construction

• Ground-level booth: minimum height of 2.20m and maximum of 4.50m, both measurements already considering a raised floor of 0.10m. The construction of a two-story booth (mezzanine) is not permitted.

Booths with the minimum height must ensure good finishing on both the interior and exterior parts. If the height exceeds this limit, the exhibitor must provide finishing on the sides and back, adjacent to neighboring booths, maintaining the visual identity.

The project should avoid wall sections higher than 8 meters along circulation routes.

5.3 Pavilion Floor

Under no circumstances can the pavilion floor be painted, perforated, or excavated. Raised floor: the suggested conventional height is 10 cm.
The use of raised floors for elevating the booth and protecting special points, such as plumbing, is permitted.
Booths with raised floors are required to install an access ramp for wheelchair users and people with mobility difficulties, with a minimum depth of 1.00m and properly signposted.

The installation of the raised floor must occur on the first day of assembly. For installation outside the deadline, the builder must request express authorization from the FRANCAL Operational Department.

Carpet: the placement of carpets or similar materials directly on the pavilion floor is allowed only using double-sided adhesive tapes that are easy to remove, such as 3M SCOTCH 4880 or ADERE 462.

Failure to comply with this rule will result in a fine of R$ 120.00 (one hundred and twenty reais) per m² for the exhibitor.

5.4 Masonry Construction

Under no circumstances is the construction of floors and elements in masonry permitted.

 

5.5 Construction in Wood or Metal

It is prohibited to manufacture wooden or metal parts inside the pavilion. All materials must arrive pre-assembled. Only small adjustments or touch-ups using putty, sandpaper, paint, or texture, welding repairs when there is a need for joining, and gluing parts or occasional repairs from damage or breakage will be allowed.

Manual sanding or the use of sanding machines for finishing raw parts is not permitted in order to avoid pollution in the work environment. Exceptions may be authorized in cases of extreme necessity and only for small adjustments and touch-ups. The use of circular saws mounted on benches and equipment or machines for constructing metal or wooden structures is also not permitted.

5.6 Construction in Modular Aluminum System or Similar

All structural elements of modular assemblies must provide full safety to the construction set. The use of extension pins or other wooden pieces for joining or locking aluminum or similar posts or crossbars, or any other types of assembly elements, is not permitted.

 

5.7 Glass Panels

The use of glass panels in the booth assembly is permitted as long as they are tempered, laminated, and covered with a special protective film. In the absence of these materials, it is permissible to use acrylic, polycarbonate, or similar materials, provided they offer total safety for the event as a whole.

The use of safety adhesive tape is mandatory on all glass.

 

5.8 Gardens and Plants

Pots, baskets, or any other containers must be protected with plastic to avoid leaks during watering.

 

5.9 Circulation Paths and Cleaning

It is strictly prohibited to deposit materials, tools, packaging, or products in circulation paths and around neighboring booths. All operations must be carried out within the limits of the assembly company’s responsibility area. If it is necessary to leave any material temporarily in the circulation paths, it must be kept close to the booth area, leaving a corridor of at least 1.50m in width for the circulation of people, carts, equipment, and emergency response teams.

FRANCAL will maintain a cleaning service in the circulation paths to remove materials and waste deposited by assembly companies.

On the last day of assembly (the day before the fair), due to the placement of walkways, no materials may remain in the circulation paths.

Under no circumstances should trash bags, any type of packaging, or waste from booth maintenance be placed in the circulation paths during the fair’s operation.

Non-compliance with this rule will result in a fine of R$ 120.00 (one hundred and twenty reais) per m² for both the builder and the exhibiting company.

 

5.10 Special Installations

The booth that uses any type of special lighting, such as spotlights, light cannons, laser projectors, halogen lights, chandeliers, and similar equipment, video walls, large screens, LED screens, sound equipment, and the like, must be installed in special, safe installations that can support the weight of the equipment and in a way that does not pose risks to people.

The mentioned equipment must be detailed in the project, through floor plans and perspectives, and sent to FRANCAL along with the booth project.

 

5.11 Accident Prevention Standards

From the beginning of assembly until the last day of disassembly, FRANCAL will maintain a trained Fire Brigade according to the characteristics of the event for accident prevention and fire fighting. It is the responsibility of the firefighters to inspect the booths and guide exhibitors, builders, and service providers regarding the technical instructions of the Fire Department of the State of São Paulo.

The corridors and emergency exits of the pavilion are signposted and remain open and accessible throughout the entire period of the fair. Exhibitors and builders should preferably use flame-retardant materials in the construction and decoration of booths.

According to the new STATE DECREE – LAW No. 56.819/11, every booth must contain fire prevention equipment (extinguishers) compatible with the materials used in its construction and the products on display.

The requirement is for at least one (01) piece of equipment per booth, considering the area size and the following classifications:

• One (01) PQS extinguisher (dry chemical powder) with a minimum weight of 4 kg, used to combat fires in classes B (flammable liquids) and C (electrical equipment), with an approximate coverage capacity of up to 25m² per piece of equipment.
• During the booth construction and disassembly process, the assembly company must keep at least one fire extinguisher, as specified above, until the end of each process, in an easily accessible and visible location.
• During the fair, the exhibiting company must maintain fire extinguisher equipment in the booth, as per the specifications and quantities mentioned above, until the end of the event. The equipment must be positioned in a completely unobstructed location, easily accessible, and properly positioned and marked.
• The use of explosives, non-liquefied or toxic gases, flammable materials, gas cylinders (LPG), or any other elements that may cause fires or explosions is strictly prohibited in the event venue. Only electrically powered equipment is allowed.
• For any work involving paints, greases, corrosive materials, powders, and liquids, appropriate containers and safety equipment must be used.
• The operation of internal combustion engines in the pavilion is not allowed.
• Demonstrations that produce smoke, fire, or any other effects that could cause panic or pose a risk to people’s safety in the pavilion are prohibited.
• The responsible parties for exhibiting companies, builders, and others must provide their employees and contractors with personal protective equipment (PPE) for use during the assembly and disassembly period of the fair, especially helmets.
• The equipment must be used by all individuals accessing the pavilion, including exhibitors, and must comply with the safety regulations for each activity, in perfect condition, ensuring the total safety of workers and others present during their activities.
• Employees of exhibiting or building companies will only have access to the pavilion for work if they are properly credentialed, carrying their respective badges, and wearing appropriate clothing: uniforms or shirts, long pants, and sneakers or shoes.
• As a safety measure, the entry of professionals without shirts, wearing shorts or swimming trunks, and wearing flip-flops, sandals, or clogs is prohibited.

 5.12 Guidelines and Preventive Measures Regarding Slave Labor

Francal is a company committed to good practices and social responsibility.

Therefore, it recommends that all companies contracted by its Clients adhere to the legislation combating slave labor in Brazil. The company contracted by the Exhibitor must be committed to adopting responsible and ethical practices in its production chain, including hiring service providers who comply with the legislation against slave labor.

Thus, based on the current brazillian legislation, Law No. 13.344/2016, and other legal and regulatory standards related to combating slave labor in Brazil, the following points are recommended for service providers:

• Ensure that their workers are not restricted in their freedom of movement or subjected to degrading working conditions or exhausting work hours.

• Guarantee that their workers are aware of their rights and know how to identify situations of slave labor.

If Francal identifies any situation that indicates slave labor practices in its production chain, it will take the following measures:

• Immediately notify the competent authorities (Labor Public Prosecutor’s Office and Federal Police) for necessary investigations. • Immediately halt the execution of services.

5.13 Pavilion overhead structures

According to the safety standards of the ANHEMBI pavilion, it will only be allowed to hang from the ceiling (spatial truss) structures with a maximum load of up to 30 kilograms per node, upon request, submission of the project/specific documentation, and advance payment.

The supplementary standards regarding requests, required documentation, payment, and form completion are available in Downloads [EuVou Platform – Exhibitor Area].

5.14 Booth Facade (Structural Applicability vs. Visual Permeability)

All booth construction must incorporate the facade, regardless of the area layout, whether it’s an Island, Peninsula, Corner, or Box, considering the faces as: front, side, and rear.

The purpose of the facade is to make the booth inviting and functional, attracting the attention of visitors, facilitating access with visible points, and enhancing movement in circulation areas while harmonizing with neighboring booths.

The facade should include and harmoniously combine at least 2 or 3 of the following elements:

I. Access Opening: There must be an entrance that facilitates visitor passage.

II. Transparency: Use glass or similar walls for enclosures or meeting rooms, with frosted and lined decals, allowing people to perceive movement inside.

III. Product Display: Include showcases or shelves for product display.

IV. Technology: LED panels and special lighting help highlight the booth.

V. Instagrammable Structures: Create scenic, attractive spaces for visitors to take selfies and post on social media.

VI. Visual Communication: Signage through printed banners, decals, XPS, PS boards, and other materials to display the brand or product.

The application of these elements cannot be less than 40% of each side of the area, considering in this percentage the extension of each wall. The construction of completely closed walls is not allowed, even if there is visual communication, lighting, LED panels, and setback.

• Transparent glass walls, transparent acrylic, or similar materials, provided they are marked with a stripe (for safety reasons); and/or
• Scenographic and Instagrammable walls; and/or
• Display cases with products that do not extend beyond the booth limits; and/or
• LED panels and special lighting; and/or
• Brand communication – the latter must be combined with the first two.

To ensure visibility of the aisles and neighboring booths, we present two illustrative images below:

Example: island-shaped area with dimensions of 20m x 7m, minimum applicability (40%) on the front and rear facades is 8.00m in length each side, and on the sides is 2.80m in length each side. Fully enclosed walls are not permitted.

 

 

 

Example: “3 sides open”-shaped area with dimensions of 10m x 5m, minimum applicability (40%) on the front facade is 4.00m in length and on the sides is 2.00m in length each side. Fully enclosed walls are not permitted.

 

 

 

Example: corner-shaped area with dimensions of 7m x 7m, minimum applicability (40%) on the front and side facades is 2.80m in length each side. Fully enclosed walls are not permitted.

 

 

 

Example: box-shaped area with dimensions of 4m x 4m, minimum applicability (40%) on the front facade is 1.60m in length. Fully enclosed walls are not permitted.

 

Any project that does not comply with this rule will not be approved for assembly.

General Insurance:

The event is covered by a civil liability insurance policy only for the common areas of the pavilion where the event is taking place. This coverage does NOT extend to the exhibitors’ booths or their contractors.

FRANCAL warns that exhibiting companies with Free exhibition areas, which will be responsible for setting up their booths, must take out insurance policies for Trade Show Liability, Miscellaneous Risks for Materials and Equipment, and Personal Accidents, as established in the Event Organization and Promotion Contract, clauses 6.6 to 6.8.1.

The absence or inadequacy of these policies will result in the exhibiting company and its contractor being fully responsible for any damages that occur during the fair, and they must indemnify the promoter, Expo Center Norte, and third parties. Additionally, if the contractor does not present the policy to FRANCAL at least 10 business days before the start of the setup, a penalty of 10% of the total contract value will be applied, with payment due within 5 calendar days, and additional consequences in case of delays.

The policy must be submitted through the [EuVou Platform – Exhibitor Area], using the specific form.

The policy must cover people, materials, products, and equipment exhibited at the booth, whether owned or rented, against theft and general damage caused voluntarily or involuntarily by individuals or natural accidents (rain, floods, fire, lightning, and others).

The insurance policy must include the following minimum coverage:

CIVIL LIABILITY INSURANCE (R.C.): Bodily injury or material damage caused to third parties during the event, from its conception to the dismantling.

Minimum Insured Amount: It must be sufficient to cover compensation for material, bodily, and moral damages that may be experienced, including by third parties, during the exhibition at the fair. The following are the minimum required amounts:
• Booths up to 50m²: Minimum value of R$ 150,000
• Booths over 51m²: Minimum value of R$ 250,000

Insurance Coverage Period: From the beginning of assembly until the last day of dismantling.

DIVERSIFIED RISKS INSURANCE (R.D.): Losses and damages caused to equipment during the event.

Insured Amount: It must be sufficient to cover compensation corresponding to the value of equipment, materials, and products brought to the exhibition, including loss or damage of such goods, even due to fortuitous events or force majeure. The minimum insured amount is R$ 25,000.

Insurance Coverage Period: From the beginning of assembly until the last day of dismantling.

PERSONAL ACCIDENT INSURANCE (A.P.): Personal accident coverage for the team employed in the event’s production.

Insured Amount: It must be sufficient to cover compensation for material, bodily, and moral damages that may be experienced by the booth builders and the exhibitor’s employees, as well as the event’s audience, proportional to the estimated number of attendees in relation to the exhibitor’s booth space. The following are the minimum required amounts:
• Audience (Accidental Death): R$ 50,000
• Audience (Total or Partial Disability from Accident): R$ 50,000
• Audience (Medical, Hospital, and Dental Expenses from Accident): R$ 5,000
• Staff (Accidental Death): R$ 50,000
• Staff (Total or Partial Disability from Accident): R$ 50,000
• Staff (Medical, Hospital, and Dental Expenses from Accident): R$ 5,000

Insurance Coverage Period: From the beginning of assembly until the last day of dismantling.

If the Exhibiting Company does not have an insurance provider, Francal offers an authorized supplier (CONSET SEGUROS), where you can request quotes and purchase insurance:

CONSET SEGUROS
https://rcexpositoresconset.safe2go.com.br
55 (21) 99343-1565

Under no circumstances the PROMOTER/ORGANIZER will assume responsibility for any of the above occurrences or the cost of the mentioned policy. The Exhibitor is solely and exclusively responsible for repairing the aforementioned damages, including any indemnities that may exceed the amount covered by the insurance policy.

The duties and responsibilities of the builder or the exhibitor who assembles their own booth (without hiring a builder) are outlined through the forms mentioned below, which will be made available in a timely manner on the [EuVou Platform – Exhibitor Area], with the necessary instructions for completion and a strict deadline to be followed.

7.1 Assembler Company Registration:EuVou Platform – Exhibitor Area

The contractor company must be registered by the exhibiting company through Form No. 01 – ASSEMBLER COMPANY REGISTRATION on [EuVou Platform – Exhibitor Area].

7.2 Builder’s Responsibility Term

It must be submitted in a digital form on the [EuVou Platform – Service Provider Area] along with the booth project, up to 30 days before the assembly period.

7.3 Complete Booth Project, consisting of:

• Floor plan;
• Elevations (views that border the streets);
• Isometric perspective (3D project);
• Layout (booth applied on the floor plan). All with legends, scale indications per sheet, materials used, hydraulic point(s) (if any), electrical structure details, and special installations (if any).

The projects must be submitted in PDF, JPG, DWG, or similar formats, properly accompanied by a Technical Report – ART – Technical Responsibility Annotation from CREA-SP or RRT – Technical Responsibility Registration from CAU or TRT – Technical Responsibility Term from CFT (for up to 80.0m²), divided by the disciplines it includes and execution stage.

Along with the booth project, the respective payment receipts for ART, RRT, or TRT must be submitted for any assembly execution. We alert that for TRT, it is limited to booths up to 80.0m² that do not have metal structures, require structural calculations, or medium and high voltage electrical installations (power supply for large machinery and equipment requiring special grounding), in accordance with Federal Law 13,639 and regulated by Resolution No. 108/2020, which defines the competencies and duties of building and electrical technicians.

Example RT models to be used:

a) RRT – DESIGN:

b) RRT – EXECUTION:

c) ART – DESIGN AND EXECUTION:

d) TRT – DESIGN AND EXECUTION:

 

Requests for items 7.2 to 7.3 must be submitted by the contractor on the [EuVou Platform – Service Provider Area] by May 16th, 2026. The deadline for review and feedback is seven (7) business days from receipt by the projects area.

Projects submitted on the aforementioned platform after May 23rd, 2026, will incur a fine of R$ 170.00 per m², and an automatic payment slip will be issued against the Exhibitor, with a payment deadline of June 3rd, 2026.

Example: booth with 40m² x R$ 170.00 = R$ 6,800.00.

The payment of this slip is a necessary requirement to be presented by the first day of Assembly.

However, this does not exempt the Exhibitor or the Contractor from having the booth prohibited or embargoed if there are any changes to the design without the express authorization of the promoter, setup outside the regulations, or risks to the safety and physical integrity of individuals.

The fines collected will be donated to a charitable institution.

7.4 Reference Table for KVA Calculation

The contractor must calculate the actual need for additional KVA usage, inform the exhibitor, and request the service exclusively through the specific form on the [EuVou Platform – Service Provider Area].

It is the responsibility of the Exhibitor to check and approve the additional power applied to their booth. The completion is done by the Builder and follows the system flow on the [EuVou Platform – Exhibitor Area] (Additional Power Form) so that the exhibitor can approve it digitally and the Organizer can provide the necessary infrastructure.

7.5 Registration of Contractor Employees

The contractor company must mandatorily request badges for its employees through the Badge Request for Contractor form on the [EuVou Platform – Service Provider Area].

For maintenance services during the event, only 2 (two) credentials will be granted per booth, exclusively for the positions of electrician and contractor. These credentials must be exchanged by the responsible coordinators directly at the Francal Service Center – CAF on the last day of setup.

► Access to the pavilion by builders during the fair period will only be allowed for professionals who are wearing the maintenance badge and are properly uniformed.

7.6 Registration of Professionals Hired by the Contractor

Outsourced professionals must be registered by the contracting Contractor through a specific form (Registration of Service Provider Companies Hired by the Contractor).

The registration of service provider companies can only be carried out by the contracting Contractor.

• Maintain a copy of the project analyzed/approved by the Operational Department of FRANCAL at the booth, as well as copies of the accompanying documents.
• Hire civil liability insurance policies for exhibitions, fairs, congresses, and shows; and miscellaneous risks for materials and equipment on display, as well as personal accidents.
• Access for assembly professionals to the Pavilion will be granted by scanning the barcode on their badge and verifying the photo submitted in advance or taken on-site.
• Assembly professionals and their contractors will only have access to the pavilion during the setup, event, or dismantling periods, carrying their respective badges and properly uniformed.
• Observe the days and hours for setup, event, and dismantling, and inform all contractors of the assembly rules outlined in this manual.
• Provide assistance to the Exhibitor during the setup, event, and dismantling of the exhibition.

 

7.7 Fees

The Contractor Company must pay the following fees:

ITEM	VALUES
ASSEMBLY CLEANING FEE (per m²)	R$ 39.00
ASSEMBLY BADGE (per unit)	R$ 50.00

The assembly cleaning fee is a vital resource to ensure the efficient execution of cleaning, treatment, and waste disposal during setup, ensuring a suitable environment on the decoration day. This fee is applied and invoiced to the building companies.

Assembly companies associated with SINDIPROM or ABRACE receive a 10% discount on the Assembly Fee and are exempt from paying for assembly badges. The badges will only be released upon presentation of the membership card of each association to the Union.

ITEM	VALUES FOR ASSOCIATES
SETUP CLEANING FEE (per m²)	R$ 35.00
SETUP BADGE (per unit)	Exempt from payment

SINDIPROM – Union of Companies in Promotion, Organization, and Assembly of Fairs, Conferences, and Events in the States of São Paulo and Rio de Janeiro.
Rua Frei Caneca, 91 – 11th floor – Cerqueira César – 01307-001 – São Paulo, SP – (11) 3120-7099
[email protected]

ABRACE – Brazilian Association of Scenography and Booths.
Rua Coelho Lisboa, 442 – suite 83 Tatuapé, São Paulo/SP – 03323-040 – (11) 2672-3833
[email protected]

The form no. 01 – ASSEMBLY COMPANY REGISTRATION, which generates a payment slip for fees such as assembly cleaning, assembly badges, and assembly security, will be available for online completion until May 9th 2025.

Francal provides a SOLUTION in the tool [EuVou Platform – Service Provider Area]. In the form ‘SOLICITAÇÃO DE CRACHÁS DE MONTADOR‘, the credential will be issued by the building company, preferably using a color inkjet printer on A4-sized plain paper.

The printing will only be released upon advance payment.

When entering names in the form, click on the printer icon located to the right of each name. After printing each credential, two folds should be made at the indicated markings on the layout, thus completing the assembly of the badge. The badge holder can be picked up at the FRANCAL SERVICE CENTER – CAF and access entrances.

For better understanding of the process, we provide a step-by-step tutorial in the downloads area on the [EuVou Platform – Exhibitor Area].

The issued payment slips can be viewed under the PAYMENTS section on the [EuVou Platform – Service Provider Area].

In the pavilion, payments will only be accepted in specific cases exclusively via PIX, debit card, or credit card, directly at the pavilion at the Francal Service Center (CAF).

➜ Payments by check (individual or corporate) will not be accepted.
➜ The release of this service is conditional upon invoice payment. 

A fee of R$ 100.00 will be charged for reprinting the setup badge in case of loss, misplacement, or if it has been given to unauthorized third parties.

The payment of the setup and badge fees is the exclusive responsibility of the contractor company, which may pass this cost on to the exhibitor if agreed upon in the negotiations between both parties. This fee does not cover the removal of debris during dismantling.

7.8 FOOD HANDLING

The handling and cooking of food inside the pavilion during Bio Brazil Fair l Biofach Latin America 2026 is only permitted for exhibiting companies whose products are within this segment and with prior authorization from the organizer.

Once authorized, the exhibiting company must submit the booth project by the deadline, including detailed information on the exhaust system, which must be mandatorily contracted.

To assist our exhibitors, Francal recommends an approved supplier. However, the Exhibitor is free to hire and request quotes from any other company that can provide suitable solutions (exhaust and air treatment systems within the exhibitor’s area — the exhaust outlet cannot be released into the pavilion):

OFFICIAL APPROVED SUPPLIER:

TFK COMÉRCIO, INSTALAÇÃO E MANUTENÇÃO AR CONDICIONADO LTDA.
Phones: +55 11 99911 6668
Email: [email protected]
Contact: Thiago

The available hoods come in the following sizes: 1.50m length x 0.90m depth x 1.00m height and 2.00m length x 0.90m depth x 1.00m height. The cost for renting the structure must be negotiated directly with the official supplier for either size, and payment must be made directly to the official company. According to the Warehouse’s Safety and Fire Prevention Regulations, the use of stoves with gas cylinders (LPG) or any other elements that may cause fire or explosions is strictly prohibited. Only electrically powered equipment is allowed.

Without the organizer’s authorization, submission of the booth project including the exhaust system by May 23, 2026, and the hiring of the necessary equipment, the exhibiting company will not be allowed to prepare food at the booth.

Responsibility Term

At the time of submitting the booth project through the [EuVou Platform – Service Provider Area], associated or non-associated assembly companies with SINDIPROM/ABRACE and exhibitors with their own assembly must agree to the “Electronic Responsibility Term” as a document of liability in case of damages caused to the pavilion’s structures and equipment or if leftover materials from the assembly are found.

During the dismantling period, FRANCAL will conduct an inspection of the area in the presence of the contractor or exhibiting company (with its own setup) for subsequent release. In the event of damage or deterioration upon returning the respective area, FRANCAL reserves the right to issue a payment slip for reimbursement.

► Assembly clearence

The clearence for booth assembly is conditioned upon the presentation of the required documentation regarding the booth and payment of the fees. However, this does not exempt the Exhibitor or the contractor from having the booth closed or suspended if there are changes to the project without the express authorization of the promoter, if the setup is outside the regulations, or if there are risks to the safety and physical integrity of individuals.

8.1 Exhibition Pavilion

The Exhibition Pavilion is equipped with Fire Prevention and Suppression equipment, distributed in common areas and emergency exits.
The aisles and emergency exits are clearly marked and remain unobstructed and accessible throughout the entire duration of the fair, including setup and dismantling.

 

8.2 Booths – Fire Fighting Equipment (Fire Extinguisher)

According to the new State Decree – Law No. 56.819/11, all booths must necessarily contain fire prevention equipment (Fire Extinguisher) compatible with the materials used in the construction of the booth and the products on display.

It is mandatory to place 01 piece of equipment per booth, taking into account the area with the following classification:

• 01 PQS (Dry Chemical Powder) extinguisher weighing 4 kg, used to combat flames of class B (flammable liquids) and C (electrical equipment), with an approximate coverage capacity of up to 25m² per piece of equipment.
  During the construction and dismantling process of the booth, the contractor company must necessarily keep 01 fire extinguisher as specified above until the completion of each process, in a location that is easily accessible and visible.

The Exhibitor must, without exception, maintain fire extinguisher equipment in the booth, as per the specifications above, from the start to the end of the event. The equipment must be positioned in an unobstructed location, easily accessible, properly positioned, and clearly marked.

The Exhibitor or Contractor that has equipment with the required technical specifications and in usable condition may use them in the booth. Equipment exclusively for use in vehicles will not be permitted.

FRANCAL has a Brigade team for Accident Prevention and Fire Fighting to inspect the booths and provide guidance to exhibitors, contractors, and service providers regarding the Technical Instructions of the Fire Department of the State of São Paulo. The contracted Brigade company is authorized to rent fire extinguishers.

Flame Retardant Materials

According to the regulations of the Fire Department of the State of São Paulo and current legislation, the use of combustible and flammable materials in the construction, decoration, or scenography of booths and other constructed areas is not allowed.

• In cases where fabrics, cardboard (in the stand structure), thatch coverings, synthetic fibers, or any similar materials are used in the stand, it is essential that the materials either come with fireproof certification directly from the manufacturer or undergo treatment with a fire-retardant product.

8.3 Explosives and Flammable Materials

The use of explosives, non-liquefied gases, toxic substances, flammable materials, gas cylinders (LPG), or any other elements that may cause fire or explosion is prohibited within the event venue. Only electric stoves, heaters, toasters, or ovens are allowed.

8.4 Hazardous Materials

Corrosive materials, paints, greases, powders, and liquids must be stored in proper containers and handled with appropriate equipment to avoid accidents and damage to people, other booths, and the pavilion.

8.5 Equipment, Products, Machinery, and Combustion Engines

Under no circumstances is the operation or use of products, equipment, and machines that pose risks of accidents or harm to the health and safety of individuals allowed within the pavilion. This includes combustion engines, whether during setup, the event, or dismantling.
Examples: generators, compressors (whether electrically powered or not), confetti launchers, streamers, paper rain machines, smoke machines, among others.

FRANCAL reserves the right to prohibit any situation that may pose risks, panic, or disturbances to the professionals involved, the general public, and the pavilion, even if not specified in this manual. It may also remove any item causing issues from the booth without any obligation to cover costs or damages related to its participation.

8.6 Personal Protective Equipment (PPE)

In compliance with Regulatory Standard No. 06 from the Ministry of Labor and Employment (MTE), FRANCAL establishes:

The representatives of exhibiting companies, builders, and other service providers must supply personal protective equipment (PPE) to employees working during setup and dismantling periods.

The equipment must be in perfect condition for conservation, use, and operation, with current expiration dates and certificates of approval (CA).

Minimum required PPE based on activity:
– General professionals: helmets and protective goggles.
– Glaziers: non-slip rubber gloves.
– Upholsterers: inhalation masks while using glue.
– Welders and Metalworkers: leather gloves, welding masks, and electric arc cutting masks.
– Painters: rubber gloves and inhalation masks.
– Electricians: rubber insulating gloves up to elbow height and shoes with insulating soles.
– Cleaning staff: rubber or leather gloves and closed-toe shoes.

During the setup period, the Exhibitor Companies that do not observe any of these points will be subject to a fine of R$ 120.00 (one hundred and twenty reais) per m². The procedure for applying the fine will follow this order:

– Verbal notification by a staff member of the organizing company;

– Written notification;

– Fine insuance (to be paid at the CAF) and setup suspension.

8.7 Work at Heights

Work at heights is considered any activity performed above 2.00 meters (two meters) from the lower level, where there is a risk of falling. In compliance with Regulatory Standard No. 35 from the Ministry of Labor and Employment (MTE), FRANCAL establishes:

It is the employer’s responsibility to ensure the implementation of the protection measures outlined in this regulation (NR 35).
It is the workers’ responsibility to comply with legal and regulatory provisions regarding work at heights, including procedures issued by the employer.

Minimum required PPE based on activity:
– A parachute-type safety harness equipped with a device for connection to an anchorage system.
– An anchorage system to be established by a risk analysis of the activity.
– A lanyard and fall arrest device, both secured above the waist level of the worker, adjusted to limit the height of falls and ensure that, in the event of a fall, the chances of the worker colliding with lower structures are minimized.
– A helmet and other mentioned PPE if the activity requires it.

 

8.8 Attire

The use of sandals, flip-flops, clogs, or any other type of open shoes is prohibited inside the pavilion during setup, decoration and dismantling periods, as is the circulation of people wearing shorts, skirts, short pants, tank tops, or no shirt.

The requirement for appropriate attire also applies to exhibitors and their respective staff.

Firefighter teams and the CIPA (Internal Accident Prevention Commission) conduct constant inspections in the pavilion during setup, the event, and dismantling phases. They may halt booth setup at any time if the involved professionals are not using equipment suitable for their activity.

 

8.9 Access to the Pavilion

Employees or contractors from construction companies will only have access to the pavilion for assembly, maintenance, and dismantling tasks if they are properly credentialed, carrying their respective badges, and wearing appropriate clothing, such as uniforms or shirts, long pants, and closed-toe shoes, during setup, the event, or dismantling periods.

Entry or presence of intoxicated professionals or those carrying firearms is prohibited.

8.10 Emergency exits

Emergency exits, booths, or auditoriums with areas of 100 m² or more must contain:
– Emergency exits leading outside, clearly marked.
– Indications of escape routes within the booth or auditorium.
– Informative signs indicating the maximum number of people these areas can accommodate.

8.11 Smoking Prohibition

Smoking is prohibited in any covered area of the pavilion, whether indoors or outdoors. This includes cigarettes, cigars, pipes, and electronic smoking devices such as e-cigarettes and vaporizers. Designated smoking areas, when authorized, must be located outdoors, away from building entrances and windows.

Important: Non-compliance will result in a fine of R$ 120.00 (one hundred and twenty reais) per m² for the offending company, as well as the suspension of its activities within the pavilion. 

The fine procedure will follow this sequence:

1. Verbal notification by a representative of the organizing company;

2. Written notification;

3. Fine issuance (to be paid at the CAF) and suspension of setup.

The study, planning, installation, maintenance of the system, and management of all actions involving the electrical and hydraulic areas of the pavilion, from setup to dismantling of the fair, are the responsibility of the engineering team of the ANHEMBI pavilions.

9.1 Electricity

• The electricity for the ANHEMBI pavilions is supplied by the ENEL utility company (formerly Eletropaulo), with FRANCAL reserving the right to adopt alternative solutions, such as generators, in case of insufficient supply or public energy-saving policies (blackouts).
• The energy supply system for the booths results from the assembly of a temporary structure to meet the fair’s demands, through the hiring of specific materials and labor.
• It is the exhibitor’s responsibility to hire their builder for all internal installation and distribution work within the booth, and the use of appropriate materials is mandatory, such as: main distribution board with circuit breakers, independent lighting circuits, special equipment, outlets, and others.
• All installations within the booth must follow a project developed by a qualified professional (completion of course NR-10), complying with the requirements of NBR 13570 (Electrical Installations in Public Gathering Places), NBR 5410 (Low Voltage Electrical Installations), and Federal Law 11337/06, in addition to the ART (Technical Responsibility Annotation) or RRT (Technical Responsibility Registration) that must accompany the project.

THE ELECTRICAL VOLTAGE AT THE ANHEMBI DISTRICT IS 380 VOLTS – THREE-PHASE – NEUTRAL PHASE 220 VOLTS.
FOR THE USE OF DEVICES AND EQUIPMENT WITH A VOLTAGE OF 127V, THE EXHIBITOR MUST PROVIDE THE RESPECTIVE TRANSFORMER.

It is mandatory to consult the Operational Department of FRANCAL at least 10 working days before the start of the event assembly to receive information about the possibility of installation and the best way to energize when using voltages different from those available, as well as machines, equipment, and/or products powered electrically that are not listed in the reference table for kVA calculation, whether they are small, medium, or large.

One hour after the end of the day’s activities, the lighting in the pavilion will be reduced, and all booths must have their lighting and outlet circuits turned off. Only the operation of equipment, machines, or products that require continuous power supply with independent circuits will be allowed, but this must be done with prior consultation and authorization from the promoter’s operations department.

 

Minimum Mandatory Electricity

A minimum fraction of 0.090 kVA is provided, multiplied by the area measurement, as shown in the examples below:

Example: 30 m² (area) x 0.090 kVA (fraction) = 2.70 kVA of Minimum Mandatory Energy, with the calculation being done automatically by FRANCAL.

• The cost of the Mandatory Minimum Electrical Power is R$ 525.00 per kVA.
• The cost of the Mandatory Minimum Electrical Power is included in the participation contract. It will only be charged if the exhibitor exceeds the Mandatory Minimum Electrical Power, thereby generating Additional Electrical Power as specified below.

Additional Electrical Power

• Additional Electrical Power is defined as the use of kVA exceeding the amount of Mandatory Minimum Electrical Power.
• The Exhibiting company is responsible for thoroughly analyzing, along with its builder, all components that will generate the demand for electrical energy for the operation of the booth, such as: quantity and type of light bulbs, refrigerator, electric oven or microwave, TV, DVD, coffee maker, computer, air conditioning unit (when permitted), and other electrical consumption equipment.
• The Exhibiting company must be aware that all electrical consumption components in the booth must be listed in the TABELA DE REFERÊNCIA PARA CÁLCULO DE kVA (REFERENCE TABLE FOR kVA CALCULATION), which must be filled out exclusively by the builder and is available through the [Plataforma EuVou – Provider Area], by the deadline of May 25th, 2026. This form must be linked and validated by the Exhibitor at the time of filling out the Additional Electrical Energy Request form;

Before requesting additional electrical energy for the booth, verify if the minimum mandatory electrical energy meets the consumption needs. Filling out and submitting the form confirms that the exhibitor is aware of the actual needs and the amount to be paid.

• This service request must be made using the Additional Electrical Energy Request form available on the [EuVou Platform – Exhibitor Area].

The cost of Additional Electrical Energy is R$ 525.00 per kVA, and the request, bank slip issuance, and payment must be completed by May 25th, 2026.

The issued bank slips can be viewed under the PAYMENTS section – [EuVou Platform – Exhibitor Area].
Only in cases where it is impossible to issue the bank slip, payment may be made via PIX.

In the pavilion, only for specific cases, payments will be accepted exclusively in PIX, debit or credit card, directly at the Francal Service Center (CAF).

Payments by check (for individuals and legal entities) will not be accepted.

If the engineering team of the Anhembi District pavilions identifies the use of additional electrical energy in the booth without prior request during the setup or event periods, a detailed report will be issued for Francal to inform the exhibitor on-site.

A FRANCAL se reserva o direito de suspender o fornecimento de energia elétrica para o estande que apresentar alterações no projeto de elétrica apresentado, negligência de informações de kVA, instalações inadequadas, uso de máquinas e equipamentos que prejudicam a rede ou resistência ao devido pagamento.

9.2 Hidraulics

The ANHEMBI Pavilions have hydraulic installation channels (water/drain) only in certain areas. The availability of these points and their potential use in the booths are communicated in advance by FRANCAL during the commercial launch or through official notice, along with the specifications of the area.

Important information for areas with hydraulic points:

• The pavilion’s hydraulic professionals will install the main point (water/drain or additional drain) based on the booth project specifications. It is the exhibitor’s responsibility to hire a professional to handle the internal installation in their booth (network distribution, sink installation, and other equipment), and there is a requirement to install raised flooring in the booth to protect the installation.

• The additional drain point is recommended for channeling the drains from air conditioning units, espresso machines, and other equipment that require drainage access.

• This service request must be made using the Hydraulic Point Request form available on the [EuVou Platform – Exhibitor Area], by the deadline of May 25th, 2026.

• The cost of the Water/Drain Point (without sink) is R$ 940.00 per point, and the Additional Drain Point is R$ 530.00 per point, with the request, bank slip issuance, and payment due by the deadline of May 29th, 2026.

The issued charges can be viewed under the PAYMENTS section – [EuVou Platform – Provider Area].

Only in cases where it is impossible to issue the bank slip, payment may be made via PIX or Identified Deposit.

In the pavilion, only for specific cases, payments will be accepted exclusively in PIX, debit or credit card, directly at the Francal Service Center (CAF).

Payments by check (for individuals and legal entities) will not be accepted.

The release of this service is subject to the payment of the invoice by the due date.

FRANCAL provides and maintains SECURITY SERVICE exclusively for the common areas of the fair, during the entire period of setup, operation, and dismantling.

• The security work at the booths will only be carried out by the OFFICIAL SECURITY company hired by the promoter, in a Collective System, during the times when the fair is not operating.
• The hiring of private security personnel and the designation of employees to perform security services at the booth is strictly prohibited, with the exhibitor being aware that only the Official Security of the fair may perform this service during the following hours:

• From 7:00 PM on June 10, 2026, to 10:00 AM on June 11, 2026 – 15-hour period
• From 7:00 PM on June 11, 2026, to 10:00 AM on June 12, 2026 – 15-hour period
• From 7:00 PM on June 12, 2026, to 10:00 AM on June 13, 2026 – 15-hour period
• From 7:00 PM on June 13, 2026, to 10:00 AM on June 14, 2026 – 15-hour period

Total Hours Worked: 60 hours

Note: The exhibiting company must be aware that the collective security service ends at 10:00 AM on June 14, 2026. Therefore, the exhibitor is solely responsible for safeguarding their belongings until they are fully removed from the booth at the close of the event. Leaving materials unattended for later pickup is strictly prohibited.

The hiring of private security personnel other than from the fair’s official security company is strictly prohibited, as is the assignment of the exhibiting company’s own employees or the engagement of any other professional offering security services within the pavilion.

Only the Official Fair Security (details will be announced soon) is authorized to provide security services. This company is solely responsible for booth security during the specified period, operating under a “collective system”, the cost of which is already included in the participation contract.

Exhibitors requiring extra security services outside the periods mentioned above must submit their request through Form 10 – Official Security Service Request on the [EuVou Platform – Exhibitor Area], by June 5, 2026.

The cost for hiring extra (exclusive) security is R$ 36.00 per man/hour.

The Official Security is not responsible for overseeing the products displayed at each booth during BIO BRAZIL FAIR | BIOFACH operating hours.

Should the Official Security identify any irregular situation in which unauthorized personnel are acting as security at booths, their credentials will be confiscated, they will be removed from the pavilion, and the respective exhibiting companies will be notified.

During dismantling, never leave your belongings, products, or equipment unattended at the booth, so as to prevent possible theft. Ensure that any movement or removal of items is carried out by a trusted or authorized person, especially when it involves equipment belonging to rental companies.

It is the Exhibitor’s obligation, in cooperation with the Organizer, to prevent theft and robbery. Such occurrences must be reported immediately to FRANCAL, and the offender, whenever possible, referred to the law enforcement authorities present at the event. The safety of visitors and their belongings inside the booth is the Exhibitor’s responsibility.

Exhibitors and visitors are permitted to remain on the premises for up to one hour after the fair closes. After this period, all individuals must leave, as the lights will be turned off and the doors closed.

Special situations must be communicated to FRANCAL, which may approve or deny requests to remain in the pavilion for an extended period.

10.1 THEFT PREVENTION

The pavilions are areas of high foot traffic during the setup, operation, and dismantling of the event, with scenarios conducive to distractions and potential theft, especially on the last day of the event, at the closing of the fair.

We request your full attention regarding products, various materials, and electronic equipment, so they should only be taken to the booth when there is a responsible person from the exhibiting company to receive and ensure their security.

We also ask for maximum attention regarding bags, backpacks, and suitcases, as well as electronic devices: laptops, tablets, cell phones, and other easily handled and removable equipment, which should be placed in a secure location with restricted access. If you notice anyone exhibiting suspicious behavior around the booth, please notify the Customer Service team at the CAF – FRANCAL Customer Service Center, so preventive measures can be taken.

FRANCAL is not responsible for equipment left unattended at the booths during setup, during the fair’s operation, or during dismantling.

The organizer maintains the General Cleaning Service for the fair throughout the entire period of setup, operation, and dismantling. The company hired for this purpose is responsible for cleaning the common areas such as circulation paths, administrative areas, and restrooms. It is the Exhibitor’s responsibility to arrange for cleaning and pantry services within their booth.

Once the circulation areas are cleaned for the fair’s opening, the deposit of assembly materials or product packaging in these areas is strictly prohibited.

Restocking the pantry and cleaning the booth must occur outside event hours, with debris placed in plastic bags and disposed of in the circulation areas after the day’s activities have ended.

Under no circumstances should garbage bags or any type of packaging be placed in the fair’s aisles during operational hours, nor should any debris from the booth be swept into these areas.

The Exhibitor who wishes to hire the Official Cleaning Company Service, to clean the booth during the fair, must complete Form 09 – Official Cleaning Service, available on the [EuVou Platform – Exhibitor Area], by the deadline of May 28th, 2026.

The cleaning service cost for the entire duration of the fair is R$ 22.00 per m² of area. Example:
50m² × R$ 22.00 = R$ 1,100.00 (amount to be paid).

The Exhibitor must ensure the legitimacy of any service provider company before making a hire.

The DRT – Regional Labor Office of São Paulo conducts inspections at trade shows during the assembly, operation, and dismantling periods to prevent any irregular hiring practices, such as: child labor, excessive working hours, lack of registration, and hiring of fraudulent cooperatives.

12.1 Minors Employment

The employment of minors in places considered public entertainment is regulated. If there is hiring of minors under 16 years for any type of performance at the stand, the following documentation must be provided:

• Authorization from the parents or guardians, duly signed and with a notarized signature;
• Copy of the ID and CPF of these individuals;
• Birth certificate or ID of the minor;
• Employment contract signed between the Exhibitor and the minor.

More information:

Juvenile Court
Av. Eng. Caetano Álvares, 594 – 1st floor – room 145 – São Paulo – SP
Tel.: 55 (11) 3951-2525.

The entry of products and equipment for placement in the booth should be exclusively on June 10, 2025, and access will be through Av. Olavo Fontoura, Gate 2 of the Anhembi District complex.

13.1 – Exhibition of Machines and Vehicles in the Booth

Exhibitors wishing to display machines, equipment, and/or vehicles of medium and large size must consult Francal in advance. Once authorized, the organizer will provide the necessary procedures for the arrival and placement of these items in the pavilion. This information is crucial to control the access of trucks to the pavilion/loading and unloading area and ensure that the equipment is placed in the respective areas in a timely manner.

The booth project that includes such equipment is mandatory, and it must comply with safety regulations and acoustic isolation requirements when necessary.

In the case of motorized vehicles, it is mandatory that fuel reservoirs be below the reserve line to avoid having a large amount of flammable liquid in a closed, high-traffic area.

The exhibition and/or operation of machines and equipment that lack an exhaust system or produce noise (sound) that disrupts the order and smooth running of the fair will not be allowed. The maximum noise level allowed during the event is 80 DECIBELS.

 

13.2 – Procedure for Entry of Materials or Products

• All materials or products owned by the Exhibitor must be accompanied by an Invoice.
• Products and equipment should only be brought to the booth when there is a responsible person from the exhibiting company to receive them and ensure their safety until the end of the fair.
• It is the exclusive responsibility of the Exhibitor to comply with all legal requirements related to the procedures for shipping and circulating goods, products, equipment, and utensils.

Due to the International Character of the EVENT, registered at the DEVELOPMENT, INDUSTRY AND COMMERCE MINISTERY, the EXHIBITORS can send their exhibiting samples at the IMPORTATION TAXES AND DUTIES SUSPENDED REGIME.

Obs.: Please have in mind, that any company in Brazil, to receive imported products or equipments, as Shipments under Temporary Admission Basis, or Shipments under Permanent Admission Basis, must have all the necessary registrations, at the Governmental bodies.

Shipments via Courier are not recommended.  According to Brazilian laws, courier services are used for the remittance of documents only.

Sending goods as Hand-Carry or as Accompanied Luggage is either strongly not recommended, as Brazilian regulation understands these are procedures to transport only personal belongings and not commercial goods.

You may contact FULSTANDIG SHOWS E EVENTOS MC LTDA or NEW EXPO OPERADOR LOGÍSTICO as options of freight forwarder and as the drayage and handling company for the event.

FULSTANDIG SHOWS E EVENTOS MC LTDA
55 (11) 99942 1354 | 55 (11) 2207-7650 / 55 (11) 3884-2531
Sra. Mariane Ewbank
[email protected]

NEW EXPO OPERADOR LOGÍSTICO
Rua Apeninos, 429 – CJ1016 – Aclimação – São Paulo/SP | CEP: 01533-000
55 (21) 98380-0783 | 55 (11) 3205-3657
Mr. Igor Lopes
[email protected]
https://newexpo.com.br/

EXHIBITORS ARE FREE TO USE ANY FREIGHT FORWARDERS/BROKERS. SHIPMENT IS AT THE EXHIBITOR´S OWN RISK AND RESPONSIBILITY, PROVIDED THE SHIPMENT OF THEIR PRODUCTS TO BRAZIL, IS CONSIGNED TO THEIR REPRESENTATIVES.

Any company bringing equipment / products to Brazil are subject to the local laws and regulations regarding sample entry. The organizer cannot be held responsible for any action taken by Brazilian Customs or Local Authorities that delay or prevent the entry of goods into the country.

 

Any Official Shipment documents cannot be issued in the name of a representative – they must be issued in the exhibiting Company’s name. Once all Brazilian legislation requirements are met, the arrival and retention of samples at the exhibition, as well as their return to the company, are guaranteed.

Check with your FREIGHT FORWARDERS BROKER for further information.

The removal of products and equipment from the stand must occur after the event concludes on June 15, 2025. Vehicle access for loading/unloading is through Av. Olavo Fontoura, Gate 2 of the Distrito Anhembi complex.

• The removal of products and materials owned by the exhibitor, such as products, furniture, utensils, and others, is only allowed after the fair has concluded.
• Immediately after the event ends, the exhibitor must remove their products, materials, electrical and electronic equipment, small objects, and others to avoid theft, damage, and loss.
• We recommend keeping security personnel at the stand until all materials are removed, especially if the exhibitor needs to leave the area.
• Materials and products to be removed from the pavilion must follow the guidelines outlined in the “Return of Goods” section, and the exhibitor must leave a copy of the respective invoice at the time of departure.
• The official event security is authorized by the organizer to retain goods at any time for verification purposes.

DISMANTLING OF STANDS

It is the exclusive responsibility of the exhibitor, along with their stand builder and other contractors, to dismantle the stand and remove the exhibited products and equipment within the specified timeframe. After the deadline, FRANCAL reserves the right to dismantle the stand on its own initiative, without being liable for losses, damages, or the safekeeping of third-party materials, and will impose a fine of R$ 275.00 per m² of stand area, with no right to judicial or extrajudicial appeal.

The Anhembi Exhibition Pavilions offer a large parking area for Exhibitors, Visitors, and Service Providers, managed by the Parking Indigo operator, with access via Av. Olavo Fontoura.

Anhembi does not provide any credentials for free parking. Therefore, Exhibitors, Visitors, and Service Providers must pay the fee set by the parking administration. Advance parking tickets are not available for purchase, and users must acquire them upon entry.

For more information:
Parking INDIGO:
[Parking INDIGO]

Established by the Municipal Laws of São Paulo No. 13,474 and No. 3,477, dated December 30, 2002, every company participating in fairs or exhibitions held in this city must pay the following fee:

• Establishment Inspection Fee (TFE)

These fee is calculated based on the duration of the event (4 days). To streamline the inspection process and avoid visits from inspectors to the booths, Francal collects the fees on behalf of the São Paulo City Hall through a single payment form, accompanied by a list of the participating companies.

The total cost of the respective fees is already included in the participation contract.

To meet the communication needs of exhibitors during BIO BRAZIL FAIR | BIOFACH 2026, exhibiting companies should contact Hipernet, the company responsible for telephone and internet services at the Anhembi Pavilion.

Request
Exhibitors may request the list of available services, the pricing table, and the contract directly from the service provider up to 15 days before the start of setup.

More Information:
HTH
Phone: +55 (11) 3077-5500
Email: [email protected]

Francal assumes no responsibility for the management of these services or the associated costs. 

It is mandatory for all professionals, whether from the exhibiting company or service provider, to be credentialed and carry identification badges.

The credential is personalized with the name of the company and the professional, their position, and a personal and non-transferable barcode, and it does not entitle the holder to bring guests.

Misuse of the credential may result in fines, confiscation, and cancellation of the credential.

 

19.1 Exhibiting Company Professionals

• The Exhibitor Badge is for the exclusive use of the company’s directors and employees, EXCEPT FOR SALES REPRESENTATIVES, who must be requested using a specific form in the EXHIBITOR MANUAL.

• The two forms, REQUEST FOR EXHIBITOR BADGE and REQUEST FOR SALES REPRESENTATIVE BADGE, are available at the access link [EuVou Platform – Exhibitor Area] until the deadline of 06/10/2025.

Each exhibiting company is entitled to a quota of 60% of the total booth area in badges. For example: 50m² x 60% = 30 Exhibitor Badges.

Issuing badges beyond the 60% quota will only be allowed with prior payment of R$ 35.00 per additional badge.
In the case of loss or misplacement, a fee of R$ 35.00 will also apply per reissued badge.

A More Convenient and Practical Credentialing Process:

Save time and avoid lines at the pavilion by streamlining the issuance of your exhibitor badges in advance through the [EuVou Platform – Exhibitor Area]. Use the “EXHIBITOR BADGE REQUEST” form, where exhibitors can print badges using a color inkjet printer and A4 paper.

If the number of badges exceeds the 60% quota, a payment slip will be issued via the EuVou Platform – Exhibitor Area.

After entering the names in the online form, exhibitors must click the printer icon on the right-hand side of each name. To assist with the process, a step-by-step tutorial is available for download on the EuVou Platform – Exhibitor Area.

Once each badge is printed, fold it twice along the indicated marks to assemble the badge. Badge holders can be picked up at the FRANCAL SERVICE CENTER (CAF), located at the entrance of the fair or at access gates.

Retailer and Visitor Credentialing

Credentialing for retailers and visitors is exclusively managed by FRANCAL. The system is integrated into a specific database with personalized barcode generation, rigorously managed to support event promotion, ensuring broad attendance and positive results for exhibiting companies.

 

19.2 CONTRACTED SERVICE PROVIDERS BY THE EXHIBITING COMPANY

Before the effective hiring of service providers, it is recommended that the Exhibitor ensure that the companies comply with all legal requirements to avoid issues.

• The companies contracted for services such as Receptionists, Window Dressers, Decorators, Landscape Designers, Audio and Video Operators, Filming, and others must be credentialed exclusively by the Exhibitor, using the “Credentialing of Contracted Service Provider Companies” form available on the [EuVou Platform – Exhibitor Area], with a deadline for form submission by 06/06/2026.
• After being registered by the Exhibitor, the contracted service provider companies must, in turn, credential their employees using the “Request for Credential of Contracted Service Provider” form, available on the [EuVou Platform – Service Provider Area], by the deadline of 06/06/2026.

SERVICE FEES AND BADGE ISSUANCE FOR SERVICE PROVIDERS

• Receptionist, window dresser, decorator, landscaper, audio and video operator, filming services:

  The cost per badge is R$ 90.00.

  Buffet Services:
  The service fee is R$ 450.00, which includes 4 badges.

  Payment slips can be accessed in the PAYMENTS section on the [EuVou Platform – Service Provider Area]. If generating the payment slip is not possible, payment can be made via PIX or Identified Deposit.

  At the pavilion, for specific cases only, payments will be accepted exclusively via PIX, debit card, or credit card at the Francal Service Center (CAF), located at the entrance of the fair.

  Important Notes:

  • Payments by checks (individual or corporate) will not be accepted.
  • The service will only be provided once the payment slip is settled by the due date.

In case of loss, misplacement, or unauthorized use of the badge by third parties, a fee of R$ 170.00 per badge will be charged for reprinting.

Daily access control to the pavilion will be maintained through barcode scanning of badges and verification of the professional’s image registered in Francal’s database. If the professional’s image is not collected and stored, they must register their image at the time of pavilion access without exception.

The Regional Labor Office (DRT) of São Paulo conducts inspections at business fairs during setup, event execution, and dismantling periods to address notified companies. Common labor violations include underage work, excessive working hours, lack of employee registration, and hiring unauthorized cooperatives.

During DRT inspections, the following documents are required:

National Exhibiting Companies:

• Articles of incorporation
• CNPJ copy
• List of employees working at the fair
• Duplicate employee registration records
• FGTS payment from the month prior to the fair
• External timecards
• Service contracts

Service Providers:

• Articles of incorporation
• CNPJ copy
• List of employees working at the fair
• Duplicate employee registration records
• FGTS payment from the month prior to the fair
• Service contracts

Temporary Workers:

• Contract with the hiring company
• Registration of the hiring company with the Ministry of Labor
• List of employees working at the fair
  Note: The number of temporary workers cannot exceed the number of permanent employees.

Freelancers:

• Copy of municipal and INSS registration (for salespeople and waitstaff only)

Badges are personal and non-transferable and may be checked by the fair’s official security at any time. If a badge is used by unauthorized third parties, it will be confiscated, and no replacement will be issued.

More Information:

Regional Labor Office/SP
Phone: +55 (11) 3150-8152 / 8153 / 8154

Federal Police
Private Security Control Division (DCSP/CCP/DPF)
Phone: +55 (61) 311-8172 / 8362 and +55 (11) 3616-5459

SESVESP
Private Security Companies Union
Phone: +55 (11) 3858-7360
Website: www.sesvesp.com.br

The Francal Merchandising Department must be contacted for any merchandising activities or brand promotion within the fair. Options and costs for these actions can be found on the fair’s website in the Merchandising Specific Manual.

For more information:
Francal Merchandising Department
Phone: +55 (11) 2226-3100
Mrs. Samara Fernandes
[email protected]

21.1 RENTAL OF FIRE EXTINGUISHERS (exhibitor company with open area)

Exhibitors who choose to rent a fire extinguisher from the official company can do so through the Fire Extinguisher Request form, available on the [EuVou Platform – Exhibitor Area], by the deadline of 05/25/2026.

Projects with Standardized Special Assembly already include fire extinguishers compatible with the space dimensions.

• The rental fee is R$ 130.00 for each extinguisher for the duration of the event.
• The charge is made via a bank slip available for printing in PAYMENTS on the [EuVou Platform – Exhibitor Area], shortly after completing the online request.

For more information:

Delta Official Brigade
Denis Gomes de Oliveira – ME (DELTA FIRE BRIGADE FAIRS AND EVENTS)
Rua Salgueiro, 41 – Cidade Patriarca – 03550-020 – São Paulo – SP
Phone: 11-94795-1628 / 11-94795-1629
[email protected]
Contact: Donizete Gomes

This manual is limited to the planning, organization, and management of BIO BRAZIL FAIR | BIOFACH AMÉRICA LATINA 2026 — 20th INTERNATIONAL FAIR OF ORGANIC PRODUCTS AND AGROECOLOGY.

• FRANCAL reserves the right to alter the event layout, postpone its opening, change its operating period, or even suspend its realization whenever deemed necessary.
  In case of any changes, all signed contracts will remain valid, with all clauses and conditions established between the parties upheld.

• FRANCAL will not be held liable for any damages or losses suffered by exhibitors during the event due to disturbances caused by the flow of people, such as natural crowding, congestion, or attendee interactions, all of which are foreseeable in public spaces.

• FRANCAL reserves the right to deny registration for future events to exhibiting companies that systematically violate the Exhibitor Manual rules.

Violations of the Exhibitor Manual

Violations of the rules and regulations of BIO BRAZIL FAIR | 2026 may result in penalties for the offending party, whether an exhibiting company, contractor, or any other company involved in the event. Sanctions may vary depending on the severity of the violation, including:

• Written notice
• Work suspension
• Booth construction embargo
• Fines starting at R$ 275.00 per m², subject to increase based on the severity of the violation and FRANCAL’s assessment.

Penalties do not exempt the exhibiting company from fulfilling obligations undertaken with FRANCAL or third parties.

São Paulo, June 2025.